what we provide

rota organized team retreats don’t just stop at booking the venue, securing the vendors, and organizing logisitics. Unlike most travel agencies, we go above and beyond in our offerings and provide extensive support to our customers so they can travel with peace-of-mind. Here’s what you can expect:

we’re inclusive

At rota, we believe that inclusivity and security are non-negotiables when choosing a destination. Every team member, regardless of their background, should feel welcomed, supported, and safe.

With our deep on-the-ground knowledge, first-hand travel experience, and thorough research, we ensure that your team’s well-being is safeguarded.

Currently, we confidently host retreats across select regions in North America and EMEA, and we’re actively expanding to new areas as we continue to personally vet locations.

We also offer the option to source trusted local guides to enrich your team’s retreat. These guides will help your team explore the best areas—steering clear of scams and tourist traps—so your team can enjoy an authentic, safe, and culturally immersive experience.

Whether it’s uncovering hidden gems or exploring the local culture, we ensure that your team’s downtime is as memorable as it is secure.

we take ownership

  • budget compliance and transparency

  • monthly check-in calls with progress reports and updates

  • ownership of all vendor communication and coordination

  • insider travel knowledge and perspective for peace of mind

  • expert travel planning services w/ a customer-centric approach

  • a one-of-a-kind trip designed for your company—not one size fits all

  • stress-free memorable experiences your team will love

we prioritize your team

  • We initiate the journey-planning process by surveying your team to gather travel preferences and needs.

  • We hype up your team and send them all the pre-trip information, must-pack items, daily itineraries, as well as travel guides that include significant places to visit during their free time.

  • We host a digital meeting to present background details about the location and any significant context, review the schedule, and finish with Q&A.

  • We review everyones feedback in our post-event survey and learn what your team liked/didn’t like and always strive to do better.

team building activities

  • Share with us how many team-building events you want, your desired outcomes for each, and we'll create the perfect experiences to match.

  • Unsure about your team-building goals? Let's collaborate in a brainstorming session to identify your team's most important needs.

  • Common focus areas:

    • activities that reflect on product and/or process

    • activities that drive team bonding/relationship building

on-site support

Coordinating a group outing can present its challenges. That’s why at rota, we can meet you at your destination to oversee your event and ensure everything runs smoothly!

We'll be easy to find: look for us in our rota green t-shirts and jeans—our on-site uniform.

This is included in our price. For every 50 team members, there’s 1 rota employee on-site.

what to expect on-site

  • Greet guests and assist with hotel check-ins / check-outs.

  • Prep and hand out merch bags with company goodies your team will love.

  • Printed schedules & travel guides handed out upon arrival (also sent digitally)

  • Daily coordination of team and attendance gathered for meetings, activities, and meals.

  • Meeting room setup with work supplies and ensure tech is readily available (cables, mics, WiFi details)

  • Organize & lead team building activities (Optional: at companies discretion)

  • Constant communication with hotel management, vendors, and transportation.
    We will ensure plans go accordingly and adhere to time.

  • 24 hour support: includes our contact numbers and emails for your entire team.
    It’s travel, blunders happen and we’re here to help!